Office Manager - Office of the Secretary-General
This is a {Advertised Permanent / Temporary}, {Advertised Full Time / Part Time} vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
The Commonwealth Secretariat is the principal intergovernmental body of the Commonwealth, responsible for advancing and achieving the shared goals of the association’s 56 member governments in advancing democracy, development and respect for diversity.
The Secretariat is headed by the Secretary-General who, as the Chief Executive of the organisation, is responsible and accountable for overall leadership, management and delivery. There is also a Deputy Secretary-General responsible for the corporate goals and programmes of the Secretariat. The Secretary-General and the Deputy Secretary-General comprise the Management Committee, which supports the Secretary-General in the management of the Secretariat through providing advice and through taking decisions for which the Committee is collectively accountable.
The Office Manager provides administrative support to the Office of the Secretary-General (OSG) and as required to the Offices of the Deputy Secretary-General. The post-holder ensures that the Office of the Secretary-General functions smoothly through managerial oversight of support staff and that the Secretary-General is thus enabled, in both logistical and substantive terms, to carry out his/her functions in a timely and effective manner.
The Office Manager is responsible for the preparation of the wider SGO Division work plan and budget and supports the delivery of representational activities of the Secretary-General. The post-holder is also responsible for the oversight of official matters relating to the Secretary-General’s residence including domestic staff.
Other duties of the role include managing the Secretary-General’s diary, initiating arrangement of all travel required by the Secretary-General and accompanying OSG staff, and contributing to the management of Secretary-General’s correspondence. The successful candidate will also monitor all human resources procedures and compliance reporting requirements for the SGO division, lead in the preparation of SGO division budgets, monitor expenditure, manage procurement for the division, advise the Secretary-General in certain policy areas, and lead the preparation for senior visitors on behalf of the Secretary-General.
To be considered for this opportunity, you will need to have at least 10 years office management or project management experience, particularly in an international context. A professional qualification relating to office management and oversight, an understanding of financial management, and a sound understanding of diplomatic protocol would be highly advantageous.
The Commonwealth is a voluntary association of 56 member governments and provides guidance on policy making, technical assistance and advisory services to Commonwealth member countries. We support governments to help achieve sustainable, inclusive, and equitable development.
If you feel that you are suitable for this role, please apply by submitting a CV and Covering Letter. Covering Letters should be structured to address the key criteria required in the Job Description, giving clear examples.
To join us, you must be a citizen of a Commonwealth country.
Closing date: Tuesday 1 April 2025 at 17:00 BST
About us
The Commonwealth is a voluntary association of 56 independent and equal countries.
It is home to 2.5 billion people, and includes both advanced economies and developing countries. 33 of our members are small states, including many island nations.
Our member governments have agreed to shared goals like development, democracy and peace. Our values and principles are expressed in the Commonwealth Charter.
The Commonwealth's roots go back to the British Empire. But today any country can join the modern Commonwealth. The last two countries to join the Commonwealth were Gabon and Togo in 2022.
Vision & mission
The Commonwealth Secretariat is the intergovernmental organisation that supports member countries to achieve the Commonwealth's aims of development, democracy and peace.
We:
- are a voice for small and vulnerable states
- champion young people
- promote justice and human rights
- address threats like climate change, debt and inequality
- help grow economies and boost trade
- support decision-makers to make good laws and deliver policies
- help strengthen governance and build inclusive public institutions
- provide technical help and training
- send experts and observers to countries to give impartial advice and help solve national problems
- provide systems, software and research for managing resources.
Our vision
To help create and sustain a Commonwealth that is mutually respectful, resilient, peaceful and prosperous and that cherishes equality, diversity and shared values.
Our mission
We support member governments, and partner with the broader Commonwealth family and others, to improve the well-being of all Commonwealth citizens and to advance their shared interests globally.
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