Governance Support Officer (12 months)
This is a {Advertised Permanent / Temporary}, {Advertised Full Time / Part Time} vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
We have an excellent opportunity for a Governance Support Officer in our Strategy, Portfolio, Partnerships and Digital Division (SPPD).
The SPPD supports the Secretary General in strategic, governance, and programme matters, and works as Secretary to the Governing Boards. The Senior Director - SPPD’s Office has the delegated authority for managing the Secretariat’s programme portfolio, partnerships and strategic initiatives such as the Commonwealth Innovation Ecosystem Programme and the Commonwealth Innovation Hub.
Under the direct supervision of the Assistant Secretary to the Governing Board, the successful candidate will assist with organising Governing Board meetings and the preparation and circulation of board meeting agendas and meeting papers. They will also be responsible for preparing briefing notes, organising minute-taking and following-up on matters related to the decisions of the Governing Boards.
The post-holder will be responsible for (but not limited to):
- Assisting with the organising, planning and set-up of Governing Board meetings (Board of Governors and Executive Committee);
- Coordinating the preparation and circulation of board meeting agendas and meeting papers. This will include liaising with parties across from the Commonwealth Secretariat and with other external Commonwealth organisations as required;
- Supporting with the preparation of briefing notes for the Secretary-General, Meeting Chairs and the Secretary ahead of the Governing Boards meetings;
- Supporting with the follow-up of matters related to the decisions of the Governing Boards, including communicating the required actions;
- Maintaining up to date electronic and paper records of documentation related to Governing Boards matters;
- Acting as a second point of contact and responding to queries from member states on Governing Boards matters.
To be considered, you must hold a bachelor’s degree or an equivalent qualification in a relevant field (e.g. international development, project management, public administration). Candidates must also have at least three years’ experience in a related role, gained in an international or multicultural environment, and be proficient in the use of Microsoft Outlook and Microsoft Office. Familiarity with using project management software and experience in arranging and managing high-level meetings is also required. Candidates with further qualifications in Business or in Management will have an added advantage.
The Commonwealth is a voluntary association of 56 member governments and provides guidance on policy making, technical assistance and advisory services to Commonwealth member countries. We support governments to help achieve sustainable, inclusive, and equitable development.
If you feel that you are suitable for this role, please apply by submitting a CV and Covering Letter. Covering Letters should be structured to address the key criteria required in the Job Description, giving clear examples.
To join us, you must be a citizen of a Commonwealth country and have the right to live and work in the UK.
The company
The Commonwealth is a voluntary association of 54 independent and equal countries.
It is home to 2.5 billion people, and includes both advanced economies and developing countries. 32 of our members are small states, including many island nations.
Our member governments have agreed to shared goals like development, democracy, and peace. Our values and principles are expressed in the Commonwealth Charter.
The Commonwealth's roots go back to the British Empire. But today any country can join the modern Commonwealth. The last country to join the Commonwealth was Rwanda in 2009.
Vision & mission
To help create and sustain a Commonwealth that is mutually respectful, resilient, peaceful and prosperous and that cherishes equality, diversity and shared values.
We support member governments, and partner with the broader Commonwealth family and others, to improve the well-being of all Commonwealth citizens and to advance their shared interests globally.
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